Assets
Fixed asset lifecycle — capitalization, depreciation schedules, movement, repair, maintenance and disposal.
Fixed asset lifecycle: Asset, Asset Category, depreciation schedules, capitalization, repair, movement and value adjustment.
What it does
Assets tracks capital items from purchase to disposal. An Asset is created from a Purchase Invoice or Receipt line for a fixed-asset item, then generates an Asset Depreciation Schedule per finance book. Each depreciation posting, value adjustment, sale or scrap writes its own accounting entry, so the asset register and the general ledger stay in step.
Key features
- Asset Category — per-company accounts and default depreciation method, rate and frequency.
- Depreciation — Straight Line, Double Declining and Written Down Value, with multiple finance books and shift-based schedules.
- Capitalization — combine stock items, service costs and existing assets into a new capital asset.
- Movement and custody — Asset Movement between locations, employees and warehouses; Asset Activity as an audit trail.
- Maintenance and repair — Asset Maintenance schedules and logs, plus Asset Repair with cost capitalization.
- Disposal — sale or scrap, with automatic gain/loss posting and value adjustment support.
Entity relationships
Each diagram below is one connected cluster of entities. Edges are labelled with the fieldname that carries them — see relationship notation for how to read the crow’s feet.
Asset
Asset anchors the fixed-asset lifecycle, connecting acquisition and capitalization with depreciation, custody, movement, maintenance, repair, and value adjustments.
Split across 2 diagrams so each stays legible; Asset repeats in each.
Document composition
Parent documents and the child tables they own.
| Parent | Table field | Child table | Req |
|---|---|---|---|
| Asset | finance_books |
Asset Finance Book | |
| Asset Capitalization | asset_items |
Asset Capitalization Asset Item | |
| Asset Capitalization | service_items |
Asset Capitalization Service Item | |
| Asset Capitalization | stock_items |
Asset Capitalization Stock Item | |
| Asset Category | accounts |
Asset Category Account | yes |
| Asset Category | finance_books |
Asset Finance Book | |
| Asset Depreciation Schedule | depreciation_schedule |
Depreciation Schedule | |
| Asset Maintenance | asset_maintenance_tasks |
Asset Maintenance Task | yes |
| Asset Maintenance Team | maintenance_team_members |
Maintenance Team Member | yes |
| Asset Movement | assets |
Asset Movement Item | yes |
| Asset Repair | invoices |
Asset Repair Purchase Invoice | |
| Asset Repair | stock_items |
Asset Repair Consumed Item | |
| Asset Shift Allocation | depreciation_schedule |
Depreciation Schedule |
Entity reference
Transactions
7 entities — submittable business documents that post ledger entries.
Ledgers & derived
1 entity — append-only tables written by transactions, never edited directly.
Masters
5 entities — reference data with an independent lifecycle.
Child tables
11 entities — row sets owned by exactly one parent document.
Related modules
Accounts
The financial core — Chart of Accounts, GL Entry, invoices, payments, taxes, budgets and the receivable/payable ledgers.
Stock
Item, Warehouse, and every movement of quantity and value — Stock Ledger Entry, Bin, batches, serials and reconciliation.
Maintenance
Maintenance Schedule and Maintenance Visit — planned and actual servicing of items sold to customers.